Copyright FAQs

What if the submitting Author is from another DOE institution and the work was done at Fermilab?

If the submitting author is from another DOE institution and the work was done at Fermilab, then Fermilab’s Technical Publications Administrator techpubs@fnal.gov needs to sign the copyright form as this is in our DOE contract. It is the submitting author’s responsibility to request a Fermilab report number and upload the paper.  If the submitting author fails to do this, then the Fermilab author is required to do this.

 

What if the submitting Author is from a non-DOE institution and the work was done at Fermilab?

If the submitting author is from a non-DOE institution and the work was done here, Fermilab’s Technical Publications Administrator needs to sign the copyright form as this is in our DOE contract and they used Fermilab facilities to do the work.  They need to forward any publisher’s or conference editor’s requests to techpubs@fnal.gov for signature. It is the submitting author’s responsibility to request a Fermilab report number and upload the paper.  If the submitting author fails to do this, then the Fermilab author is required to do this.

 

Which license do I select when submitting a paper to arXiv?

You need to select the Creative Commons Attribution license (CC BY 4.0), as this does not transfer copyright to anyone.

 

What if the submitting Author is from another DOE institution and the work was not done at Fermilab?

If the submitting author is from another DOE institution and the work was not done at Fermilab, the submitting author should sign the copyright form, as other DOE institutions have similar rules. It is the Fermilab author’s responsibility to request a Fermilab report number and upload the paper .

 

What if the work was done elsewhere and has a Fermilab author listed on it?

If the work was done elsewhere and has a Fermilab author listed on it, Fermilab does not need to sign the copyright form, but it is the Fermilab author’s responsibility to request a Fermilab report number and upload it.

 

What if the work is published in a journal?

If the work is published in a journal, it is the Fermilab author’s responsibility to upload, or email to techpubs@fnal.gov the “Accepted” preprint version of the work. It is a DOE mandated requirement that Fermilab collects these versions and make them freely available to all.

 

How do we handle royalties from a publisher?

A royalty payment for a book is essentially the same as “outside employment” – you are getting paid to perform a job. If you write a book that is totally separate from your “day job” (e.g. how to build a birdhouse) and you do all the writing on your own time and with your own resources, then you can typically be approved for such outside employment and may negotiate on your own for royalties, if you wish.

But, if you are writing a book based on the work that the government (or Fermi Research Alliance, LLC) funded you to do, it would be inappropriate for you to collect royalties on top of your salary. Using the “outside employment” analogy, Fermilab would not approve such outside employment since it would be essentially the same work that you are being paid to do by Fermilab.

In either case, you should submit the copyright form to the Technical Publications Office techpubs@fnal.gov and we’ll get it sorted out for you.